Email

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Definition

An email is a digital form of communication used for both internal and external purposes. Emails are less formal than memos and can vary in tone based on the relationship between the sender and recipient. It is more versatile, varying in formality, and can be used for both internal and external communication.

Features

  • Format: Typically includes a "To," "Cc," "Bcc," "Subject," and body.
  • Tone: Can be formal, semi-formal, or informal.
  • Structure: Greeting, body, closing.
  • Attachments: Often includes documents or images.

Tenses

  • Present tense: Used for current situations or facts (e.g., "I am writing to inform you").
  • Past tense: Used to reference completed actions (e.g., "We discussed this last week").
  • Future tense: Used for upcoming plans (e.g., "We will meet next month").

Vocabulary

  • Subject Line: Brief and relevant summary.
  • Salutation: Greeting (e.g., "Dear," "Hello").
  • Closing: Sign-off (e.g., "Best regards," "Sincerely").
Example
Subject: Reminder: Team Meeting Tomorrow

Dear Team,

This is a reminder about our team meeting scheduled for tomorrow at 10 AM in the conference room. We will discuss project updates and deadlines.

Please come prepared with your reports.

Looking forward to seeing you all.

Best regards,
John Smith

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