Letter of Request and Letter of Appreciation

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 Introduction to Letters of Request and Letters of Appreciation

1. Purpose and context

letter of request: A formal letter to ask for information, assistance, permission, or resources. Common in academic, professional, and personal settings.

letter of appreciation: A formal letter to express gratitude, often used to thank someone for their support, guidance, assistance, or resources provided.

2. Type of letter of request

information request: Requesting course details from an academic department.

assistance request: Asking a supervisor or professor for an extension on a deadline.

permission request: Requesting permission to conduct a study or interview in a specific location.

resource request: Requesting access to materials or databases for research.

3. Structure of letter of request

Header: Date, recipient’s name, title, and address.

Salutation

Introduction: State the purpose of the letter and what is being requested.

Body

Closing

4. Common phrases for polite request

  • Could you please provide…
  • I would appreciate it if…
  • Would it be possible to…

    • 5. Writing letter of appreciation

    Purpose: Explain that appreciation letters should be positive, polite, and sincere, with clear acknowledgment of the recipient’s contribution.

    Structure: header and salutation, introduction, body, closing and signature

    Common phrases

  • I am truly grateful for…
  • Your assistance was invaluable in…
  • Thank you for your support and generosity.

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